Meeting Recording Archiver

01 The problem

Cloud recordings build up fast and source storage can reach its limit. Moving them by hand is easy to postpone, which raises the risk of a missing archive or blocked recording account. The workflow needed a schedule, a durable log, and a hard rule that source deletion follows verified storage.

02 The system

Every half hour, the automation checks the call platform for new recordings, copies each file into a dated folder, verifies the stored copy, and then clears the source to reclaim space. A running log lets the workflow skip recording ids already marked complete. Each pass writes a result and sends alerts across two channels, creating a searchable operating history.

03 How it holds up

The order is deliberate. Source deletion runs only after the stored copy passes verification. If verification fails, the source stays in place and the result is logged for retry. Completed recording ids are checked before another download or delete is attempted. Two-channel alerts make failed and completed passes visible to the operator.

04 The result

The live workflow archives recordings into dated folders, verifies a stored copy before source deletion, and logs each pass. It reduces manual archive work and gives the operator a clear failure trail when a copy or source cleanup needs attention.

05 Frequently asked questions

What happens to a recording after it is archived?

Each recording lands in a dated folder in storage, and the copy is verified before anything else happens. Only after that verification does the automation clear the original from the call platform to reclaim space, then it logs the result and sends an alert so you know it ran.

How does the archiver reduce the risk of losing a recording?

The source delete is gated behind stored-copy verification. If verification fails, the original stays in place and the result is logged for retry on a later pass.

How does the archiver avoid copying the same recording twice?

A running log stores completed recording ids. Before a download or source delete, the automation checks that log and skips ids already marked complete.

How often does it run, and does anyone have to watch it?

It checks the call platform every half hour, logs the result, and sends alerts across two channels. Those records let an operator confirm completion or investigate a failed pass without opening the workflow itself.